This policy provides guidance to all non-exempt employees, employees who are eligible for overtime under the Fair Labor Standards Act (FLSA), and their Time Approvers regarding the reporting and approval of hours worked and absences.
Reason for Policy
Timely and accurate reporting and approval of hours worked and absences taken are important for a variety of reasons....
Harvard only permits a short-term operating advance (STOA) account for human subject payments or short-term projects where use of other payment methods is not feasible. Under a STOA, Harvard cuts a check to an individual (custodian) who manages and disburses the funds on behalf of a project; the custodian must return any unused funds to Harvard by 30 days after the end date of the project. Harvard requires all tubs that request or maintain STOAs to do the...
Per the IRS, a fellowship is an amount paid to or allowed for the benefit of an individual to aid in the pursuit of that individual’s own study or research. At Harvard, we use the term “fellowships” to refer to a host of payments: awards, stipends, grants, and allowances. Fellowships are generally gross income to the recipient, unless they are qualified payments for required tuition and fees for a degree program.
COVID-19 Update: Staff are expected to continue to follow the Staff Mobile Phone Policy; exception requests must continue to follow School or Unit approval protocols. Employees can take advantage of available systems and technology to reduce use of personal electronic devices (see the below chart for guidance).
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This policy defines when costs for purchased and internally-developed software or cloud-hosting arrangements must be capitalized at the University. If direction differs between this policy and external regulations, sponsor or donor terms, or other internal policy or procedures, the more restrictive instruction will apply.
This policy establishes accounting treatment of lease agreements entered into by the University, both as a lessee and as a lessor. There are two types of lease classifications: capital and operating. The proper lease classification is important because it determines the University’s accounting and reporting requirements.
Effective 5/15/21, Harvard faculty, staff, and students must either submit a completed vaccination attestation form or a letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request for any travel on or after 5/15/21.
Note: Travel requirements have been modified as of July 1, 2021. See the...