Harvard University requires that faculty, staff, researchers, students, or other individuals who plan for or purchase products, equipment, supplies, and services with...
Accounts Payable Forms and Exceptions Processes - Includes Deposit, Pre-Payment, Enclosure and Special Mailing Form, In Lieu of Invoice Form, Department of Homeland Security Form, Emergency Check Pickup
Harvard only permits a short-term operating advance (STOA) account for human subject payments or short-term projects where use of other payment methods is not feasible. Under a STOA, Harvard cuts a check to an individual (custodian) who manages and disburses the funds on behalf of a project; the custodian must return any unused funds to Harvard by 30 days after the end date of the project. Harvard requires all tubs that request or maintain STOAs to do the...
Per the IRS, a fellowship is an amount paid to or allowed for the benefit of an individual to aid in the pursuit of that individual’s own study or research. At Harvard, we use the term “fellowships” to refer to a host of payments: awards, stipends, grants, and allowances. Fellowships are generally gross income to the recipient, unless they are qualified payments for required tuition and fees for a degree program.
COVID-19 Update: Staff are expected to continue to follow the Staff Mobile Phone Policy; exception requests must continue to follow School or Unit approval protocols. Employees can take advantage of available systems and technology to reduce use of personal electronic devices (see the below chart for guidance).
With the current COVID-19 outbreak, many questions have emerged about reimbursable expenses for remote work. As a reminder, per the Business Expense Reimbursement Policy, purchases of office/peripheral equipment and supplies for use at home are not allowed. Any exceptions must be approved by School Financial Dean or Unit equivalent.
