Other Policies

Miscellaneous Policies

Alumni Affairs & Development (ADS) - ADS ensures university-wide policy, gift, data, and financial integrity. ADS employs best practices associated with University giving and donor/alumni information. ADS works collaboratively with internal and external University partners to:

* Keep up-to-date the University Gift Policy Guide which covers issues that include endowment fund minimums,
  naming, financial administration of funds, establishing fund terms, and dealing with situations specific to
  particular types of donors, designations, or gift vehicles. Because of the dynamic nature of certain policies
  and the expected addition of new policies, digital access of the policies is recommended to ensure
  up-to-date information. Please note that the Guide is intended for use by Harvard's faculty
  and staff. Before sharing externally, please contact the University Development Office.
  Contact ADS@harvard.edu  for access to this policy.

The Office of the Provost website has links to a wide variety of University-wide academic, administrative and operational policies.

Environmental Health & Safety - Policies, tools, training and resources around the operation and maintenance of Harvard’s physical plant, dedicated to the safety of University personnel and the protection and compliance of buildings and facilities operations including: building renovation, environmental compliance, environmental public health (food safety, drinking water, pest control, swimming pools safety), fire safety, occupational safety (regulatory/technical information and services to ensure the safety of personnel working, studying or living at Harvard) and laboratory safety.

Global Support Services and Travel Assist - Global Support Services supports and eables international projects, travel, and operations and can mitigate risks to the University and individuals and respond to overseas emergencies. The Harvard Travel Assist program provides 24/7 medical and security support and evacuation services to eligible students, faculty, and staff.

Performers Tax: Individuals who earn income connected with Massachusetts for performances may be subject to withholding on that income at the current Massachusetts income tax rate. Performers in the Harvard setting include lectures, speakers at symposia, performers (including actors, actresses, directors, musicians and professional athletes) and others receiving related service payments.

Harvard Internal Conrols (Key Controls): Harvard’s internal control program is designed to reduce risks associated with financial reporting through the standardization of internal controls across the University for material financial cycles. To date, the end-to-end processes for nine financial cycles have been assessed and key control activities have been documented in the following internal controls matrices:

  • Procure to Pay
  • Cash Management
  • Financial Close and Reporting
  • Payroll
  • Fixed Assets
  • Information Technology General Controls (ITGC)
  • Gifts and Pledges
  • Student Receivables
  • Financial Accounting and Reporting Investment Accounting

Harvard Record Retention Schedule: Guidance and resources for all stages in the records and information lifecycle, from creating records through destruction of non-permanent records or transfer of permanent records to the Harvard University Archives