Policy Service Announcements (PSA) are brief reminders or tips for users which appear in the eNews.

BUSINESS EXPENSE REIMBURSEMENT - FOREIGN INDIVIDUAL (BER Vendor Type)
Foreign Individuals who do not have a prior payment relationship with Harvard...

A

Accounts Payable Forms and Exceptions Processes - Includes Deposit, Pre-Payment, Enclosure and Special Mailing Form, In Lieu of Invoice Form, Department of Homeland Security Form, Emergency Check Pickup

B

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Policy Statement

Per the IRS, a fellowship is an amount paid to or allowed for the benefit of an individual to aid in the pursuit of that individual’s own study or research. At Harvard, we use the term “fellowships” to refer to a host of payments: awards, stipends, grants, and allowances. Fellowships are generally gross income to the recipient, unless they are qualified payments for required tuition and fees for a degree program.

Generally, student and non-employee...

COVID-19 Update:
Staff are expected to continue to follow the Staff Mobile Phone Policy; exception requests must continue to follow School or Unit approval protocols. Employees can take advantage of available systems and technology to reduce use of personal electronic devices (see the below chart for guidance).

Key Policy Highlights - Download full policy from left sidebar. 

This policy defines when costs for purchased and internally-developed software or cloud-hosting arrangements must be capitalized at the University. If direction differs between this policy and external regulations, sponsor or donor terms, or other internal policy or procedures, the more restrictive instruction will apply.

This policy exists to ensure...

Guidance Regarding Independent Contractor Policy Requirements During the COVID-19 Public Health Emergency - 03/31/2020

Policy Statement

HR Policies
Contains the online personnel manual, union contracts, and related resources.

Policy for the Safety and Protection of Minors

... Read more about Gifts and Celebratory Events for Employees and Nonemployees

... Read more about Travel Policy

... Read more about Tax Compliance for External Revenue-Generating Activities in the U.S. (also known as Unrelated Business Income Tax (UBIT))

Human Subject Payments Policy

This policy establishes the tax reporting requirements and data-security protocols related to the payment of human subjects at Harvard. High-risk confidential information must only be collected when necessary and any confidential information collected must be protected in accordance with the University’s Enterprise Information Security Policy....

... Read more about Honoraria and Reimbursements for Foreign Nationals

With the current COVID-19 outbreak, many questions have emerged about reimbursable expenses for remote work. As a reminder, per the Business Expense Reimbursement Policy, purchases of office/peripheral equipment and supplies for use at home are not allowed. Any exceptions must be approved by School Financial Dean or Unit equivalent.

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