Harvard University requires that faculty, staff, researchers, students, or other individuals who plan for or purchase products, equipment, supplies, and services with...
Accounts Payable Forms and Exceptions Processes - Includes Deposit, Pre-Payment, Enclosure and Special Mailing Form, In Lieu of Invoice Form, Department of Homeland Security Form, Emergency Check Pickup
Per the IRS, a fellowship is an amount paid to or allowed for the benefit of an individual to aid in the pursuit of that individual’s own study or research. At Harvard, we use the term “fellowships” to refer to a host of payments: awards, stipends, grants, and allowances. Fellowships are generally gross income to the recipient, unless they are qualified payments for required tuition and fees for a degree program.
COVID-19 Update: Staff are expected to continue to follow the Staff Mobile Phone Policy; exception requests must continue to follow School or Unit approval protocols. Employees can take advantage of available systems and technology to reduce use of personal electronic devices (see the below chart for guidance).
Key Policy Highlights - Download full policy from left sidebar.
Policy Statement
This policy defines when costs for purchased and internally-developed software or cloud-hosting arrangements must be capitalized at the University. If direction differs between this policy and external regulations, sponsor or donor terms, or other internal policy or procedures, the more restrictive instruction will apply.
Effective 5/15/21, Harvard faculty, staff, and students must either submit a completed vaccination attestation form or a letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request for any travel on or after 5/15/21.
Note: Travel requirements have been modified as of July 1, 2021. See the...
This policy establishes the tax reporting requirements and data-security protocols related to the payment of human subjects at Harvard. High-risk confidential information must only be collected when necessary and any confidential information collected must be protected in accordance with the University’s Enterprise Information Security Policy....
With the current COVID-19 outbreak, many questions have emerged about reimbursable expenses for remote work. As a reminder, per the Business Expense Reimbursement Policy, purchases of office/peripheral equipment and supplies for use at home are not allowed. Any exceptions must be approved by School Financial Dean or Unit equivalent.
